Planning an Effective Chapter Retreat

Recruitment and the start of the fall semester are just weeks, if not days, away. And for many chapters, that means a chapter retreat, or Executive Board retreat, is quickly approaching. Per the Presidents Manual, “Whatever the length, the purpose is to get the chapter members away from phones, work and studies in order to build stronger relationships with each other and focus on planning for the future.”

As you look to plan your chapter retreat, keep these tips in mind:

• Be Present – The most effective retreats are those where all involved are focused on the business of the retreat. Consider hosting the retreat in a place that is free of distractions, both electronic (cell phones, TVs, computers, etc.) and personal (friends, significant others, family).
• Be Prepared – Make sure that you have the information and materials you may need ready. This will include both physical supplies (post-its, markers, notecards, etc.) and some non-tangible items (recruitment numbers, academic reports).
• Create an Open Environment – It will be crucial that throughout the retreat, those participating feel comfortable to share their honest opinions. To that end, an environment must be fostered that encourages dialogue. This can be done by getting to know each other (icebreakers!), expecting respect be shown at all times, and always keeping in mind your end goal, the ultimate success of the chapter.
• Follow-Up – The end of the retreat should not be the end of your chapter discussions. Check in on each other’s progress. Follow-up on the goals you set. If a topic comes up during the retreat that needs further discussion, make sure it happens.

Here are some example retreat outlines and ideas to review as you plan:

• http://www.bgsu.edu/downloads/sa/file36794.pdf
• http://www.greeklife.sdsu.edu/documents/CHAPTERRETREATS.DOC  
• http://fraternalthoughts.blogspot.com/2011/04/retreats-that-work.html