Everyone is excited when they start their term in office, but what about finishing up? The effective chapter officer should leave her position better than she found it. This blog post will provide you with some best practices for transitioning out of your officer role.
Your chapter officer transition should also include a meeting with the new officer. Use the date of that meeting as your deadline to organize your position’s materials. Whether they are in a binder or on a jump drive, go through the materials you used in your officer role and delete the old or out of date items and organize the current ones for your successor. Along the same lines of officer resources, if your chapter uses general email boxes for officers, make sure to provide the new officer with the log in information for that email.
Prior to the transition meeting, complete a reflection on your term in office. What worked? What would you have done differently? Are there any “tricks to the trade” that you’d pass along to the new officer? Were there things you wish you had known about the officer role before you started your term? Think about things you would have liked to know as you started this position last year in order to pass that on to the new officer. Anything you can do to make the transition as smooth as possible will help your successor.
Help the new officer prepare her calendar for the near future. Are there dates already set by your campus Panhellenic for recruitment meetings? Is there a national training that she needs to be aware of? Any dates you have on your calendar should be transitioned to the new officer to make sure she doesn’t miss out on anything big.
The best officer transitions are ones which don’t leave the new officers in the position to reinvent the wheel. What are some other ideas you would suggest to have the best officer transition possible?
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