Each semester/quarter, the Chapter Secretary or Treasurer is required to
update the chapter’s roster in Chapter Inc. with those members who will
be or have graduated that term or those that have left school. These
actions are the only way that members are removed from your roster in
Billhighway, which also removes them from the Delta Zeta billing cycle.
If you do not update your roster, your chapter will continue to be
billed for the members. All graduating seniors and members who are
leaving school should be removed from your roster by June 30, 2012
To update your Chapter Inc. roster, access the site via the pink
container on your Metro page. Once in Chapter Inc., select the
Membership menu > Actions > Manage Members. The first page
provides you the instructions you need to be aware of while completing
the action. Please click continue to move to the second step. The
second page of the action provides a list of your chapter members.
Select the members who you are removing from your roster by clicking the
box next to their name. Then click continue to move to the additional
information page. On the additional information page, you will select
“member graduates” or “left school” from the drop-down menu, and put the
effective date of the membership change for each member. The date
defaults to the day you are entering the action. Click continue to move
to the validation page where you will review your changes and
electronically sign the action form. The last step is the receipt page
which confirms the change has been sent to National Headquarters. All
membership changes take up to an hour to appear on Chapter Inc.
To review the action itself, you can download the Membership Actions Guide on DZ Metro here or you can view a video that will walk you through the steps here. If you have questions on the Manage Members Action on Chapter Inc., please contact technical support at ChapterInc@dzshq.com.
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