Membership Status Updates in Chapter Inc.

With the January 16 memo to College Chapter Directors announcing the updated membership status process, this is the perfect time to review the Membership Actions in Chapter Inc. Before going to Chapter Inc. to complete the action for the first time, we suggest reviewing the Membership Actions Guide in the Chapter Inc. Tools Container on DZ Metro. It will walk you through the different types of membership changes you can make with the Membership Action – Manage Members in Chapter Inc.

Any changes in membership need to be reported through Chapter Inc. when they happen.  The Chapter President, Secretary, Treasurer, Vice President of Membership and Vice President of New Member Education all have rights to manage members in Chapter Inc.  You may make the following membership changes through Chapter Inc.:  New Members - Initiate or Depledge; Collegiate Members - Graduate, Suspended/Severed, Fifth Year Alumna Status, Temporary Collegiate Status, Temporary Alumna Status, Left School or Affiliate.  

When a member depledges, is suspended/severed or affiliates, immediately change the member's status through Chapter Inc. and complete the appropriate paperwork.  Please note:  Initiate, Depledge, Fifth Year Alumna Status, Temporary Collegiate Status, Temporary Alumna Status, Suspended/Severed and Affiliation changes must be approved and processed before they become effective.  Until the changes are approved, the member will have a pending status.  When a member is on a pending status, the chapter is responsible for all financial obligations incurred for that member.

The updated process for approvals can be found in the Chapter Officer Resources Container – Collegiate Resources – Status folder.

You must input the following information to complete a membership status change:

• Effective date of the status change.  Effective date should correlate to the ceremony or resignation date.
• For initiations, you will be prompted for badge and guard selection for each newly initiated member.  

Updates on membership actions can take up to one hour for the system to process.

If you have questions on using Chapter Inc., please contact the support team at ChapterInc@dzshq.com.