Each semester/quarter, the Chapter Secretary or Treasurer is required to update the chapter’s roster in Chapter Inc. with those members who will be or have graduated that term or those that have left school. These actions are the only way that members are removed from your roster in Billhighway, which also removes them from the Delta Zeta billing cycle. If you do not update your roster, your chapter will continue to be billed for the members. All graduating seniors and members who are leaving school should be removed from your roster by December 30, 2011.
To update your Chapter Inc. roster, access the site via the pink container on your Metro page. Once in Chapter Inc., select the Membership menu > Actions > Manage Members. The first page provides you the instructions you need to be aware of while completing the action. Please click continue to move to the second step. The second page of the action provides a list of your chapter members. Select the members who you are removing from your roster by clicking the box next to their name. Then click continue to move to the additional information page. On the additional information page, you will select “member graduates” or “left school” from the drop-down menu, and put the effective date of the membership change for each member. The date defaults to the day you are entering the action. Click continue to move to the validation page where you will review your changes and electronically sign the action form. The last step is the receipt page which confirms the change has been sent to National Headquarters. All membership changes take up to an hour to appear on Chapter Inc.
To review the action itself, you can download the Membership Actions Guide on DZ Metro here or you can view a video that will walk you through the steps here. If you have questions on the Manage Members Action on Chapter Inc., please contact technical support at ChapterInc@dzshq.com.
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