Friday, September 30, 2011

DZ Digest October Preview

DZ Digest is a monthly posting of topics for alumnae and collegiate officers of Delta Zeta. Look for October's e-blast to hit your inboxes next week. In the meantime though, topics to look forward to will include:

  • Academics Manual Update
  • Alumnae and Collegiate Philanthropy Founders Day
  • Tips and Guidelines for Reporting Philanthropy Events 
  • Enriching U Webinars and Resources
  • New Member Initiation Policies
  • Big Sister Reveal Ideas
  • Lamplighting and Initiation Information
  • Retention of Chapter Risk Management Records
  • Risk Management Fall Materials and Reporting
To view DZ Digest, click here and sign into Metro.

If you have questions, or suggestions for future blog posts, please send them to Webmaster@dzshq.com.


Tuesday, September 27, 2011

Planning Your i Have a Choice Program Event

There are only three weeks left to finalize plans for your chapter’s observance of Delta Zeta’s i Have a Choice Program during National Collegiate Alcohol Awareness Week (October 15-22, 2011). There are several resources for Chapter Officers to assist in planning your event available on Metro > Chapter Officer Resources > Collegiate Resources > i Have a Choice.
 
As you finalize your planning, there are several items to consider:
  • Purpose – i Have a Choice and National Collegiate Alcohol Awareness Week each seek to educate students about the dangers of alcohol abuse. Your efforts throughout the week should keep this in mind. A great first step is to educate yourself. Resources include:
  • Involve Campus – Involve others on campus in your event, either by partnering on the event or inviting them to attend. This can include other fraternities/sororities, athletics, residence life, student government, campus police, and student health services, among others. If they are not able to attend your event, be sure to share information on the physical, financial, and emotional costs of alcohol abuse. 
  • Publicity - Take advantage of local and campus resources to publicize your i Have a Choice event. These resources include your campus newspaper, radio and tv stations, and student life department or office. Posters and sidewalk chalking may be options depending upon your campuses rules and regulations. Local tv, radio, and newspaper are always on option as well. An example press release, media contact sheet and a campaign logo can be found on Metro in the i Have a Choice folder.

Still don’t know what to do for your i Have a Choice event? Review some of the best practices from award winners from the past several years.

Friday, September 23, 2011

Review Procedure for National Policy Statements

Each year, all undergraduate members must review the Delta Zeta National Policy Statements. Chapter officers, especially the Chapter President, play a critical role in helping ensure that all Delta Zeta members understand the importance of upholding Delta Zeta policy and procedure. National Policy Statements exist in the following areas: Alcohol Policy and Alcohol Procedure Statements; Policy on Anti-Hazing; Policy Statement on the Possession and/or Use of Marijuana, Narcotics and Hallucinogens; Policy on Personal (Member) Websites; and Individual Member Financial Policy. Additionally, a copy of “Hazing Defined, Examples and Penalties” should be provided to every member. Delta Zeta friends and family, including campus professionals, can find a listing of these policies on the  Friends and Family > Colleges and Universities section of the Delta Zeta website.

As National Council stated, “only through our diligent attention to risk management can Delta Zeta begin to assure the safety of our membership and the survival of our sisterhood.”

New Member Procedure

This year, with the addition of the New Member Education Program on Enriching U, procedure for new members to review and sign the National Policy Statements has moved to an electronic signature. New Members must review the National Policy Statements through their first Enriching U Session (pictured below). They will then electronically sign that they have reviewed the statements through the quiz completing Session 1. New Members should complete this during their first new member meeting.


Initiated Members

Initiated members must review the National Policy Statements and sign a statement acknowledging that they understand the meaning and obligation of the policies and procedures. The signed statement is due November 10. The 2011 National Policy Statement Packet, including information needed for the signatures, can be found on Metro > Collegiate Officer Resources > National Policy Statements.

Tuesday, September 20, 2011

Why Language is Important

Guest Blogger - Christi Mayer, National New Member Education Chairman


No one gets more excited about Delta Zeta new members than I do! I comb through Facebook and Twitter to share in the excitement of our chapters on Bid Day. I am truly a new member junkie!  Recently, I have noticed an increase in posts and tweets calling our new members “babies” and “baby turtles.” I am told that it is a term of endearment or a show of affection. I must admit that I do not understand.

We go through recruitment telling potential new members about all the wonderful ways that Delta Zeta will enrich their lives - friendship, leadership, personal growth. Being called a “baby” or a “baby turtle” is not an enriching experience. It is demoralizing. Our new members are away from home for the first time, trying to be young adults and here we are calling them “babies.” My seven year-old often reminds me that he isn’t a baby, he is a big boy. Women I advise remind me that they aren’t girls, they are women. So why is it OK that we call our new members “babies?” Had someone called me one of these names while I was pledging, I would have looked at her like she had three heads and wonder “what have I gotten myself into?” 

What do we hope to accomplish with these terms? Imagine what potential new members think when they hear this.  We tell them we are based on values and will enrich their lives, and then they hear us calling our new members “baby turtles” or “babies.” Our actions do not match our words. It is a complete contradiction. Which are they to believe?       

For decades women have been fighting against the use of pet names. Our grandmothers and mothers fought against being called pet names in social and professional settings – some having to make great sacrifices for equality. Our Founders fought against social norms. They went to college when it wasn’t popular and created an organization that has lasted over one hundred years. Why are we now trying to undo all their hard work? 
 
Above all else, these terms are classified as subtle hazing and are not officially recognized Delta Zeta terms. Subtle hazing is perhaps one of the most common and most emotionally damaging types of hazing that can occur. As you know, this week is National Hazing Prevention Week (September 19-23.) It is observed on campuses and within organizations every September and focuses our attention on the dangers of all forms of hazing. Let’s be an example in the interfraternal community and stop using these terms. Let’s help educate our Panhellenic sisters on why these terms are not appropriate for our new members.

I encourage you all to review the NationalPolicy Statements on DZ Metro in regards to hazing.  I would also like to remind all our chapters that the review of the National Policy Statements with the new members is a requirement for initiation. These policies should be read to your new members during their first new member meeting and are a part of the first session in the New Member Education Program on Enriching U.

The only way to discontinue the use of such terms is by educating our members on why language is important. The way we refer to our Delta Zeta new members sets the tone for their entire sorority experience. Our new members are not babies, they are not turtles. They are strong, talented, independent women who want to become Delta Zetas. Let’s live our values. Let’s strive to give all our new members an amazing and enriching experience! Let’s recognize the struggles the women before us faced and strive to build upon their success. We are women and we are Delta Zetas! If anyone can do it, we can!

Friday, September 16, 2011

Updating Your Chapter’s Calendar in Chapter Inc.


A key piece to your collegiate chapter’s operations is the Chapter Calendar Action in Chapter Inc.’s Operations Menu. All chapter officers and advisors have access to making changes to the Chapter Calendar. The calendar is used to determine due dates of reports, such as the Update Formal/Structured Recruitment Statistics action form and to verify your chapter’s initiation date when you complete the Request to Initiate action for your new members. The Chapter Calendar has a new feature – it is now available for you to complete throughout the academic year. A chapter officer can enter information into the form, finish all five steps and verify their information with their electronic signature and still come back and select the 2011-2012 calendar to add additional information.  Chapters that do not have their campus dates can use this feature to submit the dates they do know, while having the ability to come back to fill in dates as they receive them.  Click on the pictures below to enlarge.



To view your chapter’s completed calendar, go to Chapter Inc./Operations/Reports/Chapter Calendar Detail. You can export the report to excel, PDF or word. 

Making sure your chapter’s key dates are entered correctly is important. It helps the volunteers and staff that work with our chapters be effective and knowledgeable about your individual operations. If you have any questions about your chapter’s calendar, please contact the Chapter Inc. Support Team at ChapterInc@dzshq.com.

Tuesday, September 13, 2011

Using the Delta Zeta Calendar to Assist in Time Management

It is the middle of September. Just as many of us have barely recovered from recruitment, it is already time for mid-terms and writing papers. For chapter leaders, you have the added responsibility of ensuring that your chapter operates smoothly including meeting deadlines, fulfilling requirements from Delta Zeta and the college/university and meeting chapter expectations.

One of the most critical, but sometimes most difficult, things to do as a student leader is effectively manage your personal calendar. Combining all important dates from class syllabi, student organization meetings, work schedules and Delta Zeta into one place can help you more effectively plan your time. On a national level, Delta Zeta would like to help you be aware of major dates, including reporting deadlines, using the Delta Zeta calendar which is now available for download to your preferred electronic calendar (Microsoft Outlook, Google Calendar, iCal, etc.).
To download the Delta Zeta calendar, complete the following easy steps:
  1. Visit the Calendar at http://www.deltazeta.org/Calendar/CalendarView/35 (also available on the “I am a Delta Zeta” page on the website)
  2. Click “Download” and save as appropriate
  3. Open in your preferred calendar


Here are some additional resources to assist you with Delta Zeta chapter operations as well as your own personal time management:

Friday, September 9, 2011

Chapter Operations: Managing Member Information

Chapter officers now have an option when it comes to updating chapter member information. A new feature has been added to Chapter Inc., Delta Zeta's online reporting site, called Edit Member Information. Now, in addition to a member making updates to her personal information using the My Profile link on Metro, specific chapter officers can update, correct and add information for individual members. How many times has a member's email address been incorrect on the Chapter Inc. roster? Did you mistype a new member's name when you added her to the roster? This easy to use feature will help manage those changes. And - all changes happen real time with the Chapter Inc. database and will update your Billhighway site with our next sync to that system. Please contact the Chapter Inc. Support Team with questions by emailing ChapterInc@dzshq.com or view the video below for more help.

Tuesday, September 6, 2011

National Hazing Prevention Week is Sept 19-23


National Hazing Prevention Week is just around the corner and you may have already heard a bit about it on your campus. Many college and university campuses will be hosting programs and speakers the week of September 19th. Our Delta Zeta collegiate chapters can also provide education about hazing prevention and we wanted to provide you with a list of resources to help your chapter spread the word about hazing prevention.

Delta Zeta’s Anti Hazing Policy states:
Delta Zeta recognizes hazing as a most destructive and meaningless activity, inconsistent with Delta Zeta standards.  BE AWARE.  Hazing practices can apply to both new members and initiates.  Its practice demeans the individual and undermines Delta Zeta's values, ideals and principles.

Delta Zeta defines hazing as:
1. Actions that are against accepted Delta Zeta standards of conduct, behavior and good taste.
2. Anything that causes mental anguish or physical discomfort to a new member.
3. Anything that endangers the life of a new member or has the potential to cause bodily injury.
NCM 1/83

The Delta Zeta National Council affirms the following policy:
There shall be no hazing in Delta Zeta. Any member or chapter guilty of any hazing activity shall be subject to serious disciplinary action. Penalties to be imposed for violation of the anti-hazing policy are outlined in the Code of Regulations, Regulation III, and the President's Manual.
NCM 76, A 90, A 7/95

REMEMBER, ALLOWING OTHERS TO HAZE YOUR NEW MEMBERS OR INITIATES IS THE SAME AS YOUR CHAPTER DIRECTLY PERFORMING THE HAZING!

Knowing our policies is a great place to start. Our members should also know what they can DO to prevent hazing. Here is a great list of resources and websites for you to share with your chapter:
  • HazingPrevention.orgA non-profit organization whose purpose is to “to provide a variety of educational programs and services in fulfillment of its mission to ‘empower people to prevent hazing’ in college and university student groups.” Visit their site for more specific information on National Hazing Prevention Week and download a free copy of their Planning Guide for Hazing Prevention Week.
  •   #40 Answers in 40 Days - a crowdsourced resource for eliminating hazing born of a partnership between Sigma Nu Fraternity and HazingPrevention.org has been tweeting answers to hazing since August 10th and will continue through the beginning of National Hazing Prevention Week, September 19th. Just log into Twitter and search the hashtag #40Answers.
  • The ResponseAbility Project – The ResponseAbility Project’s purpose is to combat bystander behavior. When faced with hazing, many members might become a bystander and not stand up against what is wrong. Delta Zeta chapters have access to the ResponseAbility video program and the RA Project website has a number of free resources.
  • FIPG (Fraternal Information and Programming Group) – FIPG is an organization which provides guidelines, education and resources on risk management. Delta Zeta is a member of FIPG.
  • Hank Nuwer – A nationally known hazing researcher, author and speaker, Hank’s website has a comprehensive list of hazing incidents and articles on hazing prevention.
  • StopHazing.org – This website has more information on hazing, not on in fraternities and sororities, but in high schools, the military and sports teams. You can find a list of most state’s anti-hazing laws here as well.
  • Your campus fraternity/sorority life office may have additional resources as well.
Does your chapter have other resources you’ve used when planning for hazing prevention education? Share them with us using the comments feature below and we may use them during National Hazing Prevention Week posts to our Delta Zeta National Twitter and Facebook feeds.